Workshop and Fleet Manager 5 Luxury Game Lodge Botswana

Location: Botswana

We are now in search of a reputable experienced Workshop and Fleet Manager for our Luxury Game Reserve in Botswana.

THE POSITION
Fleet Management
Vehicle & Plant Inspections
Service Schedule
Services of Vehicle & Plant
Ensure maximum turnaround of vehicles in the workshop
Minimize down time of all vehicles
Ensure that workmanship is of the highest possible standard
Required to drive as many of the vehicles on the reserve at least once per month
Test drive every vehicle that comes out of servicing – to ensure that every vehicle has been serviced/repaired to the highest standard
Liaise with H.O.D’s on any large costs and/or delays in vehicle repairs
Ensure that game drive vehicles are presentable “in the eyes of the guest” at all time
Follow up on all outsourced work and ensure that it is of the required standard
Liaise with group Fleet Manager on major repairs
Update Reserve management on condition of fleet and advise when equipment becomes costly to maintain
Generators
Responsible for the maintenance/servicing of all standby generators on the reserve
Ensure that they are always in good working order and are reliable
Administration
Month End
Stock Take
Responsible to do a physical month end count with the workshop store man
Submission of stock value is sent to finance/accounts together with recharges at the end of the month
Recharges
Ensure that all spares coming out of the storeroom are fitted on the vehicles
All spares are charged out to the vehicles that they have been fitted onto
All recharges are sent to the accounts/finance team at month end
Compile a summary of recharges at the end of each month – this is sent to finance/accounts team
Spares & Parts
Responsible for the ordering of vehicle spares and ensuring that company is not overpaying for parts
Make sure that spares ordered are received
Invoices processed and submitted timorously for payment in the same month of receiving goods
Ensure that a healthy par stock is maintained
Ensure that the storeroom is secure at all times and there are tight controls
Make sure that all stocks are secure and that there is no pilferage
Quick-books
All invoices for goods received to be captured in quick-books as soon as possible but within the same calendar month of invoice date
All stock on quick books to be allocated to the correct vehicle
At month end all invoices are closed, printed and placed in the correct vehicle files
Back up the Quick Book file onto an external hard drive every month
Vehicle Files
Create & Maintain a file for every vehicle
Job cards and invoices to be filed at the end of every month into the relevant vehicle file
Invoice Files
Create & maintain a file for all invoices
To be filed as per supplier
Vehicle Licensing
Ensure that all vehicles are licensed and road worthy
Create and maintain a separate file for all vehicle log books and licenses
Telephones
Responsible for the workshop telephone and cell phone
Petty Cash
Submit a monthly reconciliation to accounts/finance of the workshop petty cash
Ensure safe keeping of petty cash in the workshop office
Workshop Expenses Budget Line
Responsible for this budget line
Report queries on Management Accounts and Ledgers to the Reserve manager or Financial Controller
Workshop Staff
Recruitment
Responsible for hiring and vetting of all workshop staff
Responsible for induction of staff/filling in all necessary paperwork associated with hiring of new staff
Ensure that all workshop staff have a Letter of Employment
Provident Fund forms are signed and completed
All other necessary staff file paperwork (Medical Aid/ID copies/bank accounts/salary is communicated to HR/Payroll accounts
3 month performance reviews are completed on their due date and record sent to HR
Staff Development/Motivation
Ensure that all workshop staff has the technical know-how to repair vehicles/plant & perform their jobs efficiently
If lacking need to do training
Identify growth opportunities for workshop staff
Have regular team building exercises with workshop staff
Six monthly performance reviews done with all Workshop Staff members and filed with HR
Control & Discipline
Responsible for giving permission and controlling all workshop staff visitors
Responsible for dealing with any workshop staff disciplinary issues
Day to day management of workshop staff
Familiar with Disciplinary Policy and Procedures
Communication
Responsible for communicating relevant information to staff through formal meetings weekly or as and when required
Updating the workshop notice board with relevant information pertinent to the workshop staff
Health & Safety
Ensuring that all staff is wearing the correct uniform and safety gear when operating workshop equipment
Ensuring that all workshop machinery is safe/certified and legally compliant
Ensure that all staff operating tools & machinery within the workshop are competent and fully trained
Ensure that the workshop first aid kit is fully stocked
Ensure that there is always a First Aid trained staff member on duty at all times
Ensure that Positive Health training takes place timorously in conjunction with the Phinda Positive Health Champion
Ensure that workshop staff accommodation is kept clean and safe at all times
Ensure that the workshop and its environs are kept neat/tidy and clean at all times
Time Book
Responsible for the Workshop Staff time-book
Leave
Responsible for Workshop Staff leave cycles and recording of leave
Keep track of staff sick leave, family days
SKILLS REQUIRED
Communication skills – with guests and fellow staff members
Good organisational ability
Lateral thinking ability
Initiative
Must adhere to World Class Hospitality and Service Standards
Professional, courteous
Must be able to lead people and correct things when needed
Honest, have good integrity, proactive and driven person who has career ambition
KNOWLEDGE REQUIRED
Hospitality
Environment
The surrounding communities
Valid unendorsed SA driver’s license essential
PREVIOUS WORK EXPERIENCE REQUIRED
Must have at least 3 – 5 years’ experience as a Workshop Manager in a similar sized operation
Must have a qualification in vehicle mechanics
PERSONAL ATTRIBUTES
Able to handle pressure, and still operate effectively
Energetic, proactive person
Good interpersonal skills – able to function as part of a team
Attention to detail and show initiative
Diligence and self-motivation to meet deadlines and keep on top of your job
Willingness/ability to share information and teach and inspire others
If this appointment sounds like a challenge you are ready to embrace, you have the required skills, knowledge and experience I would love to hear from you. Please send me your updated CV with a recent face photograph and details of three contactable references.

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