Financial Controller for a 5 star game lodge located in Botswana

We are currently in search for an extremely passionate and driven Financial Controller for a 5 star game lodge located in Botswana . The ideal candidate must have extensive 5 star experience and proper qualifications to obtain work visa

Key Performance Objectives:

  • Ensure that all suppliers’ invoices are correctly allocated to nominal accounts, accurately captured into Quickbooks or Great Plains Accounting system on a daily basis, and suppliers are paid timeously. Ensure supplier statements are reconciled once received, and differences are followed up. To ensure the departments responsible for placing orders have followed procedures as prescribed prior to doing so.
  • To ensure Paymasters are cleared promptly. To check City ledger accounts generated by front office for vouchers and debtors requirements for invoicing have been met, at least weekly. 
  • To correctly record receipts in the Opera accounts receivable module and to follow up debtor payments falling out of agreed terms.
  • To collect the daily cash drops from the drop safe open them and prepare bank deposit slips. Reconcile days takings to revenue generated in Opera and to follow up immediately any discrepancies found. To reimburse cashiers for foreign exchange paid out to guest from taking, and to arrange for this foreign currency to be exchanged for Pula at Stanbic. To submit daily a revenue report to Management within the time frame required. On occasion this may fall on a Botswana Public Holiday, but not a UK holiday, and this will require working for the part of the day required to submit the report. 
  • To print an electronic bank statement daily, capture necessary journals in Great Plains arising from this statement, and reconcile this to the Great Plains General Ledger control account daily. To maintain a list of deposits made directly into the bank account, and removing costs once captured in Opera deposits module. To reconcile this list to Great Plains General Ledger control account daily. To maintain a spreadsheet of credit card deposits per the cashier takings, and reconcile this to both the Opera record of credit card postings and the bank account, on a daily basis. All variances to be followed up daily.
  • To maintain and issue petty cash, paid outs and reimbursements against properly authorized claims. Prepare a monthly schedule for posting into Great Plains accounting package by no later than the second working day of the month.
  • To maintain a spreadsheet of all management bills signed off in Opera, and after verifying correctly authorize the transactions daily.
  • The lodge account spread sheet commuting charges to cost to be distributed to the F&B Manager and the General Manager on the 1st working day of the month.
  • To collate all reports required at month end and to pass on to Financial Manager by no later than 2nd working day: including admin calls report, final day night audit report, revenue journal, banking deposits recon and foreign currency banking as well as any additional reports required in the future.
  • Tasks listed above are not all encompassing and may change in the methods or timing in the future. In addition there may be ad hoc projects which arise, or new permanent duties which it will be expected you take on. Wherever possible the Operations staff of the lodge should be assisted with systems and procedures, in a polite and helpful manner, in the wider interest of serving our guests.
  • To deputize for the HR/Administration Manager during her absence and, therefore, to be fully acquainted with the her Job Description in order to carry out those responsibilities.
  • To be fully acquainted with the  accounting system, its policies and procedures, and those of the lodge.
  • To be thoroughly familiar with the duties and responsibilities of all accounting employees under your supervision.
  • To ensure that an organized, up-to-date filing system is maintained for all pertinent financial records, and the storage of these is arranged to conform with Botswana statutory requirements.
  • To assist in the training of accounting personnel as part of the effort to build an efficient team and to take an active interest in their individual development and welfare.

Minimum Experience and Qualification required:

  • Relevant financial qualification.
  • 5 years accounts experience of which at least 3 years in a hotel/safari tourism environment and at least 3 years in a senior financial manager role.
  • Proven understanding and application of accounting, budgeting, stock and cost control principles.
  • Proven ability to proactively analyse financial and economic data and proactively advise against potential risk.
  • Highly computer literate; highly proficient in Microsoft Excel.
  • Flexible to work extended hours over month-end.
  • Registered with BICA or other regulatory accounting bodies.
  • Knowledgeable in VAT calculations, Income Tax, Other With Holding Tax, PAYE and all tax related compliance. 

Advantageous Experience and Qualification Desired:

  • Experience with Opera, Great Plains, FnBShop and QuickBooks
  • Expert Ms Office Excel Skills
  • The focus of this job is on producing high quality, detailed work based on established standards, guidelines and procedures. 
  • Precise, consistent work output is essential requiring patience and a willingness to handle and complete one task at a time.
  • The job environment is stable, based on known relationships with people and well-defined processes. 
  • Job knowledge and competency is built through structured step-by-step training and positive, supportive coaching from management and peers. 
  • Communication with others is based on knowledge of repetitive job routines and procedures gained from sufficient on the job experience. 
  • Consistent, error-free work based on defined regulations and standards are key measures of job performance success. 
  • The job environment promotes steady, methodical work output so that job routines can be completed on time and error-free. 
  • This position is designed to develop a valued technical expert, who, recognized and supported by management and a stable work environment, can deliver quality work on a consistent basis.

The successful candidate should have an enquiring mind, be methodical, pay attention to detail, be creative, show perseverance and patience, ability to work under pressure, have high energy levels, be flexible, have the ability to overcome obstacles and persist with the task at hand, be decisive and adaptable. If you have the knowledge, skills and required experience, and this sounds like a challenge you are ready for and you are able to relocate, I would love to hear from you.

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